On 1 December 2012 the Criminal Records Bureau and Independent Safeguarding Authority merged to become the Disclosure and Barring Service (DBS).

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On 1 December 2012 the Criminal Records Bureau and Independent Safeguarding Authority merged to become the Disclosure and Barring Service (DBS).

As a result of Government legislation all Higher Education Institutions who offer courses where students come into contact with children or vulnerable adults are required to ensure that these students obtain an Enhanced Disclosure via the Disclosure and Barring Service, formerly the Criminal Records Bureau.

The following explains how the disclosure process works and guidance and information on how to complete the process.

What is an Enhanced Disclosure?

An Enhanced Disclosure is a document containing information held by the Police and government departments. It can be used by employers and voluntary organisations to make a safer recruitment decision. The Disclosure and Barring Service is an executive agency of the Home Office. The disclosure service offers organisations a means to check the background of applicants to ensure that they do not have a history that would make them unsuitable for posts they are trying to fill. Enhanced Disclosures provide details of a persons criminal record including convictions, cautions, reprimands, and warnings held on the Police National Computer (PNC). Where local Police records contain additional information that may be relevant to the post, the Chief Officer of the Police may also release this information.

How do I apply for a Disclosure?

To apply for an enhanced disclosure you should complete the DBS application form which can be obtained from Student Services. If you are studying for a course which includes a mandatory placement requiring DBS your pack will be sent to you once you have firmly accepted your offer of study. To see what evidence you are required to submit with your DBS application please see here.

Overseas Applicants

DBS checks will still be requested for applicants with recent periods of overseas residence and those with little or no previous UK residence. If you are an applicant living outside of the UK you will not be able to complete your DBS application form until you reside in the UK as you will need to provide proof of your UK address.

Applicants who have lived or worked in a country outside of the UK for a period of more than four months will be asked to provide further information from the relevant overseas jurisdiction, including a criminal records check or certificate of good conduct before work or study can commence.

What is the cost of applying?

You are required to submit payment of £40 with your application. Cheques should be made payable to the ‘University of Bolton’; without payment your application will not be processed. If you wish to pay by credit or debit card please contact Financial Services on +44 (0)1204 903 180; please have your student number to hand.

What is the Process of applying?

For New Applicants

DBS applications must be submitted by the applicant in person at the Student Centre, located within Chancellors Mall. We cannot accept applications sent electronically or via post. Please bring your ID documents with you, as specified in the application packguidance. Fee payment can be made at Financial Services, located next to Student Services, or via telephone by calling 01204 903180

We are unable to accept incomplete applications.

Applications which are complete will be checked by the DBS Administrator before being passed to the Counter Signatory or Lead Counter Signatory.

Your application will be signed by the Counter Signatory or Lead Counter Signatory only when the form is complete and your identity has been verified.

Your application will then be sent to the Disclosure and Barring Service via recorded post.

The DBS Administrator and Countersignatory aim to process applications within ten working days. Please note that at busy times of the year, such as August and September, this can take up to 20 working days. Once authorised by the University Countersignatory, your application will be posted to the Disclosure and Barring Service and you will be sent an email confirming this. The email will include the form reference number, you can track your application with this and also register for the Update Service.

For applicants registered with the Update Service

If you have already joined the Update Service and have been assigned an Enhanced Certificate with the correct Workforce and Barred List check for your course (you can check this by contacting the DBS Administrator via ku.ca1585661674.notl1585661674ob@sb1585661674d1585661674), you can provide the DBS Administrator with your certificate and complete a DBS Update Service consent form then the DBS Administrator can perform an online status check. You will be sent an email if the status check is unsuccessful.

Please note that the applicant must bring their original DBS certificate in person to the Student Centre along with valid photographic ID. We cannot accept copies of DBS certificates or certificates sent electronicallyor via post.

Online Tracking

The online tracking service provides students and staff with a facility to track the progress of their disclosure application form. The service is free of charge and you will need to know two pieces of information in order to track your application:

1) The Disclosure application form reference number (this can be provided from the DBS administrator at the university)

2) The applicants date of birth

The tracking service will tell you what stage in the process your application has reached. If the Disclosure has already been printed, it will tell you the date this was carried out. Click here to track an application.

Further details

For further details on the DBS check please contact the Disclosure and Barring Service Administrator on +44 (0)1204 903 484 or email ku.ca1585661674.notl1585661674ob@sb1585661674d1585661674.

DBS  Administrator
Student Services
Student Centre
Chancellor’s Mall
Deane Road

Tel: +44 (0)1204 903 484
Email: ku.ca1585661674.notl1585661674ob@sb1585661674d1585661674

Hours of Work:
Monday to Friday 08:45 to 17:00