On 1 December 2012 the Criminal Records Bureau and Independent Safeguarding Authority merged to become the Disclosure and Barring Service (DBS).
As a result of Government legislation all Higher Education Institutions who offer courses where students come into contact with children or vulnerable adults are required to ensure that these students obtain an Enhanced Disclosure via the Disclosure and Barring Service, formerly the Criminal Records Bureau.
The following explains how the disclosure process works and guidance and information on how to complete the process.
What is an Enhanced Disclosure?
An Enhanced Disclosure is a document containing information held by the Police and government departments. It can be used by employers and voluntary organisations to make a safer recruitment decision. The Disclosure and Barring Service is an executive agency of the Home Office. The disclosure service offers organisations a means to check the background of applicants to ensure that they do not have a history that would make them unsuitable for posts they are trying to fill. Enhanced Disclosures provide details of a persons criminal record including convictions, cautions, reprimands, and warnings held on the Police National Computer (PNC). Where local Police records contain additional information that may be relevant to the post, the Chief Officer of the Police may also release this information.
How do I apply for a Disclosure?
To apply for an enhanced disclosure you should complete the DBS application form which can be obtained from Student Services. If you are studying for a PGCE, Cert Ed, Sports Science, Sports Rehabilitation or Adult Nursing your pack will be sent to you once you receive an offer on the course. To see what evidence you are required to submit with your DBS application please see here.
DBS checks will still be requested for applicants with recent periods of overseas residence and those with little or no previous UK residence. If you are an applicant living outside of the UK you will not be able to complete your DBS application form until you reside in the UK as you will need to provide proof of your UK address.
Applicants who have lived or worked in a country outside of the UK for a period of more than four months will be asked to provide further information from the relevant overseas jurisdiction, including a criminal records check or certificate of good conduct before work or study can commence.
What is the cost of applying?
You are required to submit payment of £44 with your application. Cheques should be made payable to the ‘University of Bolton’; without payment your application will not be processed. If you wish to pay by credit or debit card please contact Financial Services on 01204 903180; please have your student number to hand.
What is the Process of applying?
For New Applicants
Submit your DBS application form and supporting documentation/evidence to: DBS Administrator, Student Centre, Chancellor's Mall, Deane Road, Bolton, BL3 5AB.
If your application is incomplete it will be returned to you.
Applications which are complete will be checked by the DBS Administrator before being passed to the Counter Signatory or Lead Counter Signatory.
Your application will be signed by the Counter Signatory or Lead Counter Signatory only when the form is complete and your identity has been verified.
Your application is then sent to the DBS for processing.
The processing undertaken by the DBS Administrator and Counter Signatory can take up to 10 working days. Once your application has been sent to the DBS you will be sent an email confirming this. The email will include the form reference number, you can track your application with this and also register for the Update Service.
For applicants registered with the Update Service
If you have already joined the update Service and have been assigned an Enhanced Certificate suitable for both Child and Adult Workforce,s and has a Barred List Check, you can provide the DBS Administrator with your certificate and complete a DBS Update Service consent form then the DBS Administrator can perform an online status check. Please allow 5 to 10 working days for the DBS Administrator to perform the status check, you will be sent an email if the status check is unsuccessful.
The online tracking service provides students and staff with a facility to track the progress of their disclosure application form. The service is free of charge and you will need to know two pieces of information in order to track your application:
1) The Disclosure application form reference number(this can be provided from the DBS administrator at the University)
2) The applicants date of birth
The tracking service will tell you what stage in the process your application has reached. If the Disclosure has already been printed, it will tell you the date this was carried out. Click here to track an application.
For further details on the DBS check please contact the Disclosure and Barring Service Administrator on 01204 903479 or email firstname.lastname@example.org
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