Below is a glossary of terminology used when describing content management and web editing on the university website.
An Approver is an individual with permissions to approve content to be published on the live webserver. Approving content within Contensis is done whilst the webpage is open for editing. The Editor can click 'Workflow' then select 'Submit and Approve', this will submit the webpage to the Publishing queue, then depending on how many webpages are waiting to be published it can take anything from 2 minutes to sometimes 20 minutes for a webpage to go live.
Content Management System
Content Management System (CMS) refers to the software installed at http://cms.bolton.ac.uk known as Contensis. Contensis is CMS software developed by Zengenti. It allows the university to assign permissions to individual staff members. The permissions allow staff to edit the content of webpages. The CMS also allows Administrators of the website to manage the templates, scripts, and stylesheets that take care of the design and functionality of the website.
Content is the textual content and images displayed on webpages. Content is managed by staff throughout the university. How the content looks is managed by the templates and stylesheets, so staff are only concerned with the actual written content and images they would like to insert on a webpage related to that content.
Permissions are assigned to groups of individuals within Contensis. This is to enable secure administration of each website. Permissions are assigned to folders, templates, pdf's, images and other file types. Sometimes permissions for particular file types such as video will need to be requested, so they can be enabled for that particular group.
Stylesheets are files that govern the look and feel of webpages. Stylesheets have the file extension .css which stands for Cascading Stylesheet. They look after the choice of fonts, the size of text for headers and paragraphs, how tables are displayed, the colour scheme and background images, and also the actual layout of all elements of the webpage including the navigation system, footer information and placement of icons and the university logo.
The template for a webpage actually consists of a series of sub-templates. Each subtemplate contains specific elements such as navigation bar, footer, right column, or main content area (to name just a few). Each of these sub-templates are then brought together in a single webpage template. Each university website usually uses 2 webpage templates. A homepage template is used just for the main homepage for that area, and a content page template used for the rest of the webpages. This system allows administrators to make changes to one sub-template and it will adjust and republish webpages throughout university website, meaning we can edit one file and it will update thousands.